Student Handbook 2009-2010

Statement of Responsibility

We welcome you to Davis & Elkins College.  Information provided in this handbook is for the benefit of the community and residents of  Davis & Elkins College.   Community members are responsible for adhering to this information and could be held accountable if individual or group actions are a detriment to the community.

Community Statement

The faculty, staff, and students of Davis & Elkins College are a multicultural community of individuals encompassing a broad spectrum of religious and political beliefs, and our sexual orientations may differ. We are unique in that we strive to work and live together. In the process, we learn from one another in an atmosphere of positive contact and mutual respect.

We are committed to behaving and expecting others to behave in ways which demonstrate our beliefs about the respectful treatment of each member of our community. We believe that we are individually and collectively responsible for our behavior and are fully accountable for our actions. We must take initiative and responsibility for our own learning and awareness of the differences which exist in our community and avoid all actions that negatively impact others. We are committed to these principles which are an integral part of our purpose, values, and daily activities.

Individuals engaging in behavior that is believed to violate these policies will be held accountable through the appropriate disciplinary process.

Department of Student Life Mission Statement

To provide services and programs that engage students in active learning, build a supportive and inclusive community, support the emotional growth and personal development of students, and make a positive contribution to the quality of student life.

To achieve this Mission we endeavor to:

• Create caring, safe and healthy environments that support student learning;
• Provide innovative opportunities for student learning, especially in the areas of self-knowledge, leadership and communication, and social responsibility;
• Promote individual student achievement and excellence in academic pursuits and beyond;
• Invite individual and collective discovery through relationships, partnerships and collaborations with students, faculty, staff, parents and other members of our community;
• Challenge students to understand, embrace, and act in accordance with their responsibilities as members of a diverse, global community.

Core Values by which we conduct all Student Life business

We believe the core values of integrity, caring, and truth are best achieved through demonstrating respect, maintaining fairness and treating all members of the college community with dignity.

Guiding Principle of Student Life

The ultimate test of our effectiveness is the positive difference we make in the life of an individual student.

Student Life Office:  The Student Life Office, located on the top floor of Jennings Randolph Hall, employs a full staff of trained personnel to ensure a comfortable and positive living experience.  The staff, under the supervision of Dean of Students Scott D. Goddard, is composed of professionals who coordinate room assignments, maintenance, staffing, and programs.     

Each Residence Hall has a full-time, live-in professional Hall Director, who is responsible for the smooth operation of each residential facility.  He/she supervises the building staff members, coordinates hall functions, provides counseling and disciplinary referrals when necessary, and performs administrative functions.  Each wing of the residence halls has a designated Resident Assistants who serves as the primary resource to the residents for information and assistance.  They help in planning programs for the wing and the building.  They work with residents and the Student Life Office to create and to maintain an environment conducive to academic, personal, and social growth.  Resident Assistants are selected on the basis of academic achievement, leadership ability, and commitment to the benefits of on-campus living. 

There are five residence halls on campus:

2009-2010 Residence Hall Staff

Darby Hall:

                                                      Amanda Chadwick,  Resident Director                                                      Lowe Del Hackney, Resident Coordinator

                                                      Megan Dulik, RA

                                                      Larissa Fowler, RA

                                                      Jackie Krum, RA

                                                      Amber Milstead, RA

                                                      Ashley Uberty, RA

                                                      Brandie Ward, RA

Gribble Hall:                                                         Jason Asbell, Resident Director

                                                      Joel Nau, Resident Coordinator

                                                      Alex Hawkins, RA

                                                      Ryan Lichtner, RA

                                                      Andy Morris, RA

                                                      Nick Swancott, RA

International Hall:                                                       Derek Stemple, Resident Director                                                      Alex Deriugini, RA

                                                      Danny Manuel, RA

                                                      Milos Micic, RA

                                                      Phil Turske, RA

Presidential Hall:                                                      Cameron Westbrook, Resident Director

                                                      Megan Beal, RA

                                                      Bonnie Little, RA

                                                      Ricardo Soler, RA

                                                      Nathan Smith, RA

Roxanna Booth:                    

                                                      Erin Franklin, Resident Director

                                                      Jessica Coleman, RA

                                                      Bridget Ours, RA

                                                      Samantha Roman, RA

                                                      Haley Snyder, RA

Campus Policies & Procedures:

Following is information with regard to campus policies and procedures.  This is by no means inclusive and is meant to serve as a guide for you as you become familiar with our campus.  If you have any questions, please do not hesitate to contact any member of the Student Life staff.  

Academic Issues:  Speak with your advisor.  If you do not feel comfortable doing so (or cannot remember who your advisor is), talk with Sharon White, Administrative Assistant in the Provost’s Office, which is located on the first floor of Liberal Arts Hall (ext. 1292).

Alcohol Policy: 

• Pursuant to the Federal Drug-Free Schools and Communities Act Amendments of 1989, Davis & Elkins College is required to establish a drug and alcohol prevention policy for its students and employees. A biennial review of this program will be done to determine its effectiveness, to implement changes to the policy if they are needed and to ensure that the College’s disciplinary sanctions below are consistently enforced.
• Hard liquor in any form is prohibited.
• Students (and/or guests) of legal age (21 or over) may possess and consume alcoholic beverages (beer and wine) in the privacy of their own residence unit with the door closed, but only if they reside in a private room, or unit with roommates of legal age.
• Students (and/or guests) under the legal age of drinking shall not buy, drink, or possess (hold) alcoholic beverages.
• Students (and/or guests) shall not act belligerent, exhibit intoxication, or be visibly intoxicated.
• The possession and consumption of alcohol shall not infringe upon the privacy or peace of other individuals.
• Items used for the mass consumption of alcohol (beer bongs, kegs, pony kegs, punch bowls, beer balls, trash can, or other common containers of alcoholic beverages of similar nature) are strictly prohibited.
• Possession of an open container or consumption of alcoholic beverages in any area other than individual rooms is prohibited except in specified areas or at special events sponsored by and posted accordingly by the College.
• All activities at which alcoholic beverages may be present must be approved in advance by the Student Life Office.

Campus Facilities: Casual use of campus facilities by the general public is encouraged.  However, misuse or overuse of campus facilities may result in revocation of such privileges at the sole discretion of the Davis & Elkins College Student Life Office.

Care of Rooms: Residents are responsible for the cleanliness and care of their rooms.  Each student will be held accountable for any damage beyond normal wear and tear and will be charged accordingly.  Housekeeping will remove trash from the bathrooms and common areas of the residence halls. 

It is your responsibility to keep your building and campus community clean and free from waste. Trash, food containers, and unsanitary situations can attract pests (rodents, cockroaches, ants, etc), as well as creating unpleasant living situations for the community. Residents and their guests are required to keep trash inside their rooms and suites. Any trash (litter or in bags) in the breezeway or hallway is a violation of this policy and will result in a judicial hearing and/or sanctions. Residents of suites are required to transport personal trash to nearest dumpster. Improper trash disposal may cause a charge of $25 per bag or item as well as disciplinary action.

CODE OF CONDUCT:

Charge: All students, Resident Assistants, faculty members, and administrative staff are charged with the responsibility for referring violations of the Code of Conduct and/or residence hall contract to the Student Life Office for possible disciplinary action.

Student Conduct: Generally, institutional discipline is limited to conduct that adversely affects the College community’s pursuit of its educational objectives.  The College strongly believes that students are adults who are expected to take personal responsibility for their own conduct.  The College has determined that the following behaviors constitute a violation of College norms.  This listing is not to be considered exhaustive, but rather suggestive of the type of behavior found to be inappropriate:

• Causing physical harm to any person;
• Placing any person under mental duress or causing any person to be in fear of physical danger;
• Criminal sexual behavior;
• Unauthorized use or possession of any weapon (includes BB guns, pellet guns, hunting knives, bows, box cutters, etc.);
• Initiating false report of fire, explosion or other emergency;
• Interfering with normal College activities or College-sponsored activities;
• Public intoxication or possession of an open container of alcoholic beverage on college premises;
• Providing alcohol to a person under 21 years of age;
• Failure to comply with College Alcohol Policy;
• Use or possession of any controlled substance or illegal drug paraphernalia;
• Unauthorized distribution or possession for purposes of distributing any controlled substances or illegal drug;
• Misusing or damaging fire safety equipment;
• Furnishing false information to College personnel;
• Forgery, alteration, or unauthorized use of any College document or instrument of identification;
• Interfering with the freedom of expression of others;
• Theft of property or possession of stolen property;
• Unauthorized presence in or use of another student’s room, College building, computer file, program, or facility;
• Destroying, damaging, or defacing personal or College property;
• Physical abuse of any form or suffering to animals;
• Failure to comply with directions from College officials;
• Use or possession of fireworks;
• Public or semi-public nudity;
• Knowingly violating the terms of any disciplinary sanction in accordance with this Code. 

Disciplinary Procedures: Violations of the Code of Conduct may be dealt with by members of the Student Life Staff or Security.  Disciplinary cases will be heard by a Hearing Panel or an Administrative Hearing Officer.  Sanctions that may be imposed include a verbal or written Reprimand, Parental Notification, College Probation, Social Probation, College/Community Service, Fines and Restitution, Educational Sanctions, Suspension, or Expulsion. 

Search & Seizure: The procedure for College personnel to carry out search and seizure is as follows:  (a) search requests will be issued only upon reasonable cause; (b) object(s) sought shall be specifically described; (c) object(s) named in search request will be taken from the room, leading to the charging of the student for the violation.  At the same time, all illegal substances or objects will be confiscated and those individuals in the room or assigned to the room are subject to disciplinary charges. 

Emergency: What is an emergency?   A toilet overflowing, a fire alarm or smoke detector screaming is an emergency.  If after Student Life office hours, call Security at (304) 704-9111.   If a light bulb burns out in your room that does not constitute an emergency.  Please wait until the next day to call the Student Life Office (ext. 1211). 

If you feel unsafe, threatened, afraid, or stalked at any time, call Security at (304) 704-9111.   If you do not get a response, call Randolph County Emergency at 911.  Please note the location of the blue free-standing tower units around campus.  Pushing the emergency button on one of these towers will immediately connect you with the Randolph County 911 Center.   

Emergency Requiring that you Leave Campus:  Call the Student Life Office at ext. 1211 (leave voicemail message if not during regular office hours); also, call Sharon White in the Provost’s Office (ext. 1292) so she can contact your faculty.  If you find you are not able to return as you planned, please let us know.

Entrances and Exits into the Residence Halls:  Entrances into residence halls will be limited to one or possibly two entrances.  All other doors can be used as exists only.  Entrances will be specified for each respective residence hall during orientation.

Entry of Rooms by College Personnel:  Davis & Elkins College reserves the right to enter and inspect any student’s room or vehicle at any time.  College personnel are authorized to enter a student’s room to determine occupancy, inspect its contents for health and safety reasons, provide for maintenance, or make repairs, and for routine and random inspections.  College staff may also enter rooms if there is reason to believe a violation of College Policy or Code of Conduct is occurring or has occurred.  Except in situations involving violation of policy, maintenance, or safety concerns which require immediate attention, the personal belongings of students are not disturbed.  College staff may enter rooms when emergency situations exist or with law enforcement officials to determine whether a violation of law has occurred.  The evidence gathered from this entry may be used in College disciplinary proceedings and in a court of law.

Feeling Overwhelmed?   We can help!  Call Student Life to make an appointment to talk with a counselor.  Or, just come to the Student Life Office and talk with any of the staff.  We are always available to listen and help guide you to the next step.

Financial Problems: Speak with a member of the Financial Planning Office staff, located on the first floor of Liberal Arts Hall (ext. 1271, 1373, or 1395).

Fire Hazards: If the fire alarm sounds, leave the building immediately.  Know the location of fire alarms and fire extinguishers in your hall.  Tampering with fire fighting and warning equipment could result in criminal prosecution and will include a fine.  No smoking is permitted inside the residence halls.  No burning of incense, candles, or open flame is permitted.  Flammables, combustibles, and/or toxic materials are not permitted in/around any college building.   The College is subject to unscheduled regular inspections by the State Fire Marshal and violations will result in a fine to the student.

Greek Fraternity (Sigma Phi Epsilon) & Sorority (Theta Phi Alpha): All active members must maintain a minimum cumulative grade point average of 2.0.  In addition, students interested in pledging must have minimum cumulative grade point average of 2.0 to receive a bid.  “Pledges” must maintain a 2.0 grade point average at the end of the semester of pledging to be eligible to activation.

In order to preserve the integrity of the Freshmen Residence Halls, freshmen pledges will not be allowed to move onto the fraternity/sorority hall until the beginning of the following term.  Upperclassmen are allowed to join a chapter at any time.

No chapter, colony student, or alumni shall conduct or condone hazing activities. 

Health Services: Too sick to go to class?  Go to Student Health Services on ground floor of Gribble Hall to see the Campus Nurse and/or doctor.  Hours are 10 a.m.-2 p.m. every class day; doctor is available Monday-Thursday at 12:30 p.m.  Call your faculty if you are going to be absent from class or call the Provost‘s Office at ext. 1292.  Some of the services available include: basic first aid service and supplies, cold & flu medications, TB (PPD) testing, allergy injections, birth control & family planning, sexually transmitted diseases (STD) testing, and smoking cessation assistance.  There is no charge to see the nurse.  A fee of $35 is assessed to see the physician ($45 at the physician’s off campus office).

ID Cards: All students need to have a current photo ID.  ID pictures are taken in the Student Life Office.  If you lose your ID, there is a $15.00 fee to have another one made.  The charge can be added to your student account.  IDs must be used for admission to the Dining Room, College events, checking out materials at the College Library, etc.  You should carry your College ID with you at all times when you are on campus. 

Laundry:  Washers and dryers are provided in each residence hall for the use of the residents without charge.  Please report any problems with the machines the Student Life Office (ext. 1211).

Locked Out of Your Room:  A resident locked out of his/her room should contact the Resident Assistant on duty.  A lock out fee will be assessed, and a Room Lockout form must be completed.  All residents will get their first lock-out fee waived (free); the second lock-out fee will be $10; the third, $20, etc.  If you cannot find your RA or RD and the Student Life Office is closed, call Security at (304) 704-9111.

Mail:  Each residential student is assigned a Campus Mail Box at the Campus Post Office located on the ground floor of The Madden Student Center.  Be sure to check your mailbox on a regular basis so you do not miss important mail or info on campus events.  If you are unable to check your mailbox, Post Office personnel are there to help you Monday- Friday, 8 a.m.-4:30 p.m. 

Maintenance Issues:  Contact the Student Life Office at ext. 1211.  We ask that you not call the Maintenance Office yourself. 

Meal Plan:The Room & Board Fee covers meals in the Dining Room, located on the upper floor of The Madden Center (Benedum Hall).   Cadillac Daddy Café and C-Store are located on the lower level of The Madden Center. All freshmen automatically receive the 19-Meal Plan which includes 19 meals every week in the Dining Room plus $75 cash-value dollars you may use anytime at the Cadillac Daddy Café or the C-Store.  Available to upperclassmen are the 14-Meal Plan (14 meals per week in the Dining Room plus $125 cash-value dollars for the Cadillac Daddy Café or C-Store) and the 10-Meal Plan (10 meals per week in the Dining Room plus $175 cash-value dollars for the Cadillac Daddy Café or C-Store).  These cash-value dollars cannot be carried over from one semester to the next.  Please be sure to spend your cash-value dollars every semester.  Students will not be allowed to eat without their College photo ID so please take your ID with you each time you go to the Dining Room or Cadillac Daddy Café. 

Dining Room Hours:Monday-Friday:   

                                    Breakfast:               7:30 a.m.-9 a.m. (served in Cadillac Daddy Café)

                                    Lunch:                       11:15 a.m.-1 p.m.

                                    Dinner:                       5 p.m.-6:30 p.m.

Saturday & Sunday:

                                    Brunch:                     11:15 a.m.-1 p.m.

                                    Dinner:                       5 p.m.-6 p.m.

Cadillac Daddy Café & C-Store Hours:

                  Monday-Friday:                      7:30 a.m.-9 p.m. (C-Store open until 10 p.m.)

                  Saturday & Sunday:             6 p.m.-9 p.m. (C-Store open until 10 p.m.)

Hours may vary for holidays, special events, and campus breaks based on the College calendar.  All changes will be posed in advance.

Non-Discrimination Statement:  Davis & Elkins College is committed to assuring equal opportunity to all persons and does not discriminate on the basis of race, color, sex, sexual orientation, religion, ancestry, national origin, age, or handicap in its educational program, activities, admissions, or employment practices as required by Title IX of the Educational Amendment of 1972, Section 504 of the Act of 1973 and other applicable statutes.

Organizations:  There are many ways for students to get involved at Davis & Elkins College.  Joining campus clubs and organizations can be fun and personally rewarding.    There are several organizations with academic emphasis (including the Accounting Club, Computer Club, Student National Education Association, Student Nurses’ Association, Students in Free Enterprise); service organizations; social organizations; honorary fraternities (including business fraternities Beta Alpha Beta and Sigma Beta Delta); and social fraternities and sororities (Theta Phi Alpha sorority; Sigma Phi Epsilon fraternity).

Added to this mix are the student-published campus literary magazine, Aurora; the college newspaper, The Senator; the yearbook, The Senatus; and WCDE, an FM radio broadcasting station. 

We invite you to get involved with Campus Governance.  Join the Student Assembly or Campus Activities Board.  Call Dean of Students Scott Goddard at ext. 1352 to discuss.  Please watch for the Senator Scene which is published every other month by Student Life to keep you up-to-date on upcoming campus events.  Newsletters are posted, among other places, on the inside of bathroom stall doors, or go to the College’s website: www.davisandelkins.edu or http://sites.google.com/site/dnecab/

Parking: If you have a vehicle on campus, you must register that vehicle with the Student Life Office.  The auto registration fee is $100.00, which can be added to your student account.  At the time the permit is issued, the registrant will be required to complete a form which provides a permanent record of the vehicle make, model, year, color, license number, and state of registration.  Please do not park in designated handicapped spaces, fire lanes, or the visitor parking in front of Halliehurst.  Tickets, resulting in fines, will be issued for violations.    

Locking Keys in Vehicle: Unfortunately, neither Security nor the Police can help you, especially if you have automatic door locks.  Colonial Court Service is available at an approximate cost of $40 plus, depending on time of day/night.  Their telephone number is 636-0447 (day) or 636-4806 (after 9 p.m.)  You might want to keep an extra key to your vehicle in your room.

Personal Property:   The College takes reasonable precautions to safeguard the private property of students in the residence halls.  Davis & Elkins College assumes no liability for private property lost, damaged, or stolen.  Please take reasonable care by locking your dorm room, your windows, and do not prop open the outer doors of the residence halls.  Keep your room door closed and locked at all times as well as exterior doors.  Keep your room key with you at all times.    

Pet Policy: Absolutely no pets are allowed in the residence halls.  This includes fish and other pets that would be housed in aquariums.  All current occupants of room  or suites found with an illegal pet will be subject to an immediate restitution of $500 for deep cleaning charges (entire room/suite: carpet, tile floors, walls and furniture) with additional charges possible at checkout, depending upon the condition of the room or suite. The entire room/suite will be cleaned, etc. Any pet "reappearances" will be subject to additional charges and possible contract revocation.

Privacy of Student Records:  Davis & Elkins College complies with the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA).  This Act protects the privacy of educational records, establishes the right of students to inspect and review their educational records, and provides guidelines for the correction of inaccurate and misleading data through informal and formal hearings. 

Davis & Elkins College discloses “Directory Information” about our students (i.e., name, address, major, dates of attendance, date of birth, phone numbers, participation in sports and activities, degrees and awards received photographs, etc.).  If you wish this information withheld, please complete the necessary forms in the Registrar’s Office between August 26 and September 2.  (Forms may be completed after September 2 but the College cannot be responsible for information released prior to the completion of the form.) 

Property Abandonment:  Items left in the residence hall room by a vacating resident will be removed at the resident’s expense. The vacating resident will have a 30-day period in which to claim the items after which time the College will dispose of these items. Removal and storage fees may be charged to the resident’s bursar account.

Quiet Hours in Residence Halls:Quiet hours in all residence halls will be 11 p.m. until 9 a.m. Sunday through Thursday; and 2 a.m. until 9 a.m. Friday and Saturday.  Excessive noise is inappropriate at any time it disturbs others.  24-hours quiet hours are in effect starting at midnight on the last day of classes before exams.

Courtesy hours are in effect at all times. Noise should not be disruptively audible within the building or outside. During courtesy hours a resident may ask another resident to reduce the noise. Compliance is necessary to ensure an environment for academic success             

Resident Confrontation: Policies for the residential communities were developed to establish an environment in which a large number of residents may live together with maximum freedom while recognizing the rights of fellow residents. All residents accept the responsibility involved with living in a community situation and should make an effort to be aware of how their actions affect their neighbors and roommates.

When a resident violates this basic standard of community living by endangering the safety of other residents or violating any of the policies outlined by the College or this guide, this behavior must be confronted appropriately and respectfully.

When a resident infringes upon the rights of another individual or the community, he/she should first be confronted by the person(s) whose rights have been violated. This statement assumes that the most effective tool to help others learn that their behaviors are violating personal rights and community regulations are the people in the community whose rights are being violated. Ask yourself, "If people are having a problem with my actions, wouldn't I want them to be up front with me so that we can work it out?"

You are expected to be the first person to handle a situation when you or the community's rights are being violated. If, after confronting the inappropriate behavior of another individual, the individual does not attempt to alter his/her behavior, you should discuss the situation with your Resident Assistant or Resident Director.  

As a member of the community you can do a lot to help others learn to live in your community.  You are encouraged to take the initiative to start solving your own problems when they begin, to confront fellow residents initially and to follow-up with further steps in the conflict mediation process when appropriate.

Room Assignments: Davis & Elkins College reserves the right to place all students and make all assignments.  Assignment of a room does not guaranteed College acceptance.  Assignments are based on room availability and determined on the basis of the dated receipt of application and deposit.  The Student Life Office cannot guarantee your first choice of room assignment or roommate, but requests will be honored when possible.  Single rooms are limited and are assigned on an availability basis.  The College assigns roommates without regard to race, sex, creed, sexual orientation, or national origin. 

Upon checking into the Residence Hall, residents will be given a Room Condition Report (RCR) that was initiated by a Resident Assistant.  Residents are responsible for completing and signing the form.  It is important to accurately complete the report because it will serve as the basis for any check-out charges.

In order to check out properly, residents should first remove all personal belongings.  Nothing is to be left in the room.  All areas under contract should be cleaned thoroughly.  Contact your Resident Assistant or Resident Hall Director and they will inventory the room, collect keys, assess any damages, and issue a clearance receipt.  If you are not returning to the College and there is no damage to the room upon check-out, your housing deposit will be refunded.  Residents who fail to check out properly will forfeit their deposit and be responsible for any damage or loss in their residence.

The designation of single vs. double room relates to the number of students living in the room.  In the event one roommate moves to another room, the one remaining will be given the option of remaining in the room at the single room rate or being placed with another roommate in order to retain the double room rate. 

No room changes are permitted during the first two weeks of the semester.  At the beginning of the third week of classes, a Request for Room Transfer Form is completed and submitted to the Coordinator of Residence Life in the Student Life Office.  Students cannot move without first obtaining approval from the Student Life Office.  If a student moves to another room without prior approval, he/she will be subject to additional housing charges.  In order to preserve the integrity of the freshmen residence halls, freshmen will be housed in Darby or Gribble.

Failure to follow the room change procedures may result in disciplinary action.      

Residence Halls are for Davis & Elkins College students only.  A non-student may not visit as a guest on campus for a period longer than three (3) days.  A student may not occupy a room that has not been assigned to him or her for a period longer than three (3) days.  Each room is furnished with two of each of the following items:  extra long twin beds (regular sheets will fit very snugly); study desk with chairs; 5-drawer chests; wall-mounted bookcases; and closet rod with approximately 80” of storage.  There are free laundry facilities in each building.  The room is wired for a telephone (although the phone is not provided) and TV cable (expanded basic service). 

The keys to your room and hall entrances are the student’s responsibility.  They are not transferable.  If a key is lost, notify your hall director.  You will be assessed $35 for the replacement of the lock and room key and $35 for a lost entry key.

Large appliances such as refrigerators over 5.0 cubic feet, toaster ovens, and portable heaters are not permitted as they present too great a drain on the electrical circuitry.  You are responsible for your room and its furnishings.  Your room will be inspected upon your arrival and departure.  Cost of damages or cleaning will be charged to your account after final inspection.  For health concerns, all rooms should be kept clean and orderly.   Cooking is permitted only in designed areas. 

There is no smoking in the dorm rooms or lounges.  Areas are provided outside of the dorm with ash cans for proper disposal of cigarettes.  Students who ignore this policy will be fined. 

 Room Consolidation: During the semester, if a resident moves out of a double room and the remaining resident is not assigned a roommate; the remaining resident may be asked to select one of the following options:

• Elect to pay the single room rate and retain the room privately. This option is available only when space is available. Single room rates will be calculated on a pro-rated basis.
• Choose to move into another half-filled room in the community.
• Find another resident in a half-filled room who is willing to move into the current resident's room.
• Be prepared to accept a new roommate at any time by:

• Keeping the unoccupied half of the room in such condition that would allow someone to move into the room on short notice.
• Agreeing that the room may be shown to prospective occupants without prior notification and in his/her absence.
• Displaying an attitude of cooperation and acceptance toward any resident who may examine the room while considering occupancy.
• Agreeing to accept a roommate assigned by the Coordinator of Residence Life.

This consolidation policy does not require an individual to move out of his/her residence hall, but rather could require residents to pay for a single room or consolidate with another individual who is living singly in a double occupancy room.

Residents who refuse to accept an assigned roommate and/or does not keep the room ready for a roommate, may be automatically charged the single room rate prorated from the day of notification.

Residents are not permitted to occupy or use any space in their unit to which they are not assigned. This includes bedrooms and/or a bathroom on an unoccupied side of a room or suite. Residents found in violation of this policy will be responsible for any and all charges necessary to return the room(s) to a move-in ready state by Student Life standards.

Roommate Issues: Stop by the Student Life Office and see the Coordinator of Residence Life or any member of the Student Life staff. 

Security: The Offices of Campus Safety and Security are located in the Memorial Gymnasium.  Officers are available seven days/week, 24 hours/day.  Please call 304-704-9111 for assistance. 

Campus Safety and Security Staff:

Director:                  Mike Jordan

Officers:                  Jake Gooden

                                  Dale Jackson

                                  Daniel Simons

                                  Derek Stemple

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is the landmark federal law originally known as the Campus Security Act that requires colleges and universities across the United States to disclose information about crime on and around their campuses.   This Act mandates that:

• Institutions must publish an annual report disclosing campus security policies and three years worth of selected crime statistics.   
• Institutions must make timely warnings to the campus community about crimes that pose an ongoing threat to students and employees. 
• Each institution with a policy or security department must have a public crime log. 
• The U.S. Department of Education centrally collects and disseminates the crime statistics. 
• Campus community sexual assault victims are assured of certain basic rights. 
• Institutions that fail to comply may be fined or lose eligibility to participate in federal student aid programs.

Semester Breaks: Students may not stay on campus during semester breaks when the campus is closed.  All agreements operate on a nine-month Academic Year and/or Summer Term basis.  Select holidays and breaks are not included in the room and meal fees, as the residence halls officially close and meal plans are inactive during these particular College holidays.

Transportation: There is no public transportation to/from Elkins.  The closest airport is in Clarksburg, WV, with daily flights to Washington, DC.  Also in Clarksburg, the Grey Line Bus Service offers daily service to/from the Pittsburgh Greyhound Station and Pittsburgh International Airport.  (Clarksburg is approximately one hour’s drive from Elkins.)  Beginning in Fall 2009, the College will be establishing a Ride Board to assist students in finding a ride home during semester breaks.   

Davis & Elkins College, in partnership with Michael Bond of Mountain State Transport, Inc., will provide without charge to our students, shuttle service to/from North Central Regional Airport, Clarksburg, WV or Pittsburgh International Airport, Pittsburgh, PA, as follows for the 2009-2010 academic year.  You MUST reserve a seat on the shuttle with the Student Life Office (ext. 1211).  Space is limited so we cannot guarantee a seat to you.  Please call as soon as possible to reserve your seat on the shuttle. 

Sustainability, Energy Reduction, and Conservation

Davis & Elkins College is committed to creating a more energy efficient, and environmentally friendly campus. In light of this, there are many things which we all can do to use our resources more wisely. With the rise in energy costs, anything that we can do to reduce usage will help to keep future tuition increases lower. The cost of heating, cooling, electricity and waste removal are a significant part of the College's total budget.

There are a number of steps that each of us can take to reduce the amount of energy we use. These include:

• Turning off televisions, computers and other appliances when not in use.
• Using compact fluorescent lights (CFL) whenever possible.
• Turning off lights whenever you leave your room.
• Using double sided copying whenever possible.
• Reporting thermostats that don't appear to be working to the Student Life Office.
• Using Energy Star appliances.
• Making certain that refrigerators are emptied and turned off during breaks.
• Becoming  involved with the Green Action Committee.
• Using drying racks to dry clothes.
• Taking only as much food as you are going to eat. Better to go back for seconds than to throw away excess food.

Please recycle items in the containers provided, taking care not to contaminate recycling containers with inappropriate items.

Vandalism/Damage/Restitution: Vandalism is defined as the deliberate or unintentional destruction, damage, or defacement of public property belonging to Davis & Elkins College.  If vandalism is found to have occurred, Campus Security will be contacted, and the responsible person(s) will be subject to both Student Life and College sanctions. Students may be asked to make restitution for their damaging actions if deemed necessary by hall staff and administration. Examples of destructive behavior that may result in a student(s) making restitution include damages to property, stolen items, disruption in services, etc.

Visitation Hours in Residence Halls:  Visitation hours for a non-resident guest of any residence hall are 8 a.m. to 12 midnight Monday-Thursday; and 8 a.m. on Friday until midnight on Sunday.  During these hours, any non-resident must be escorted within the building at all times by a resident of that facility.  Guests must sign in and out when visiting all residence halls.  Notebooks and forms will be available at entrance areas of residence halls.  If books are not displayed, check with a Resident Hall Assistant or Resident Hall Director.  Visitors of the opposite sex are not allowed to use the bathrooms for the residents.  Each residence hall maintains a separate bathroom for visitors of the opposite sex.    

Winter Term: If a student is not enrolled in a Winter Term class, he/she cannot live on campus. 

Withdrawal from D&E (or Leave of Absence):  Go to Registrar’s Office, located on the first floor of Liberal Arts Hall, to fill out appropriate paperwork.  They can help you determine if you should take a Leave of Absence or a Withdrawal from school.  Be sure that you clean out your room, inform your RA, and turn in your room key to the Student Life Office.

Work-Study Checks: Work-study checks are available on the last working day of the month.  See Susie, the Cashier in the Business Office, located on the second floor of Liberal Arts Hall.   

Please keep in mind that we are here to help you.  If you are having problems, please let us know.  The faculty and staff are here to be of assistance to you.  Confidentiality will be maintained. 

Thank you for being part of the Davis & Elkins College Community!